Finance Administration Assistant
Maternity Cover 1 Year Contract
Location - London – Hybrid
Salary £50,000 - £63,000
The Client
A prominent investment firm, distinguished by its sector specialization and rich legacy in the DACH and Nordic regions. With offices in Frankfurt, Stockholm, London, Helsinki, Jersey, Luxembourg, Milan, New York, Oslo, Amsterdam, and Shanghai, the firm boasts a comprehensive platform comprising over 350 colleagues. Among them, 170 are investment professionals, collaborating with operational and functional specialists in key areas such as ESG, digital, talent, debt finance, procurement, legal, and tax.
Key Skills and Experience:
- Minimum of 5 years' experience as an Assistant, supporting at least 2 professionals.
- Proficient in MS Office with a readiness to adapt to new systems.
- Demonstrated capability to effectively navigate change and solve problems.
- Excellent interpersonal and communication skills, both written and verbal.
- Preference for experience in an international setting.
- Proven exceptional organizational skills, including multitasking and proactive planning.
- Ability to manage multiple tasks simultaneously with ease.
- Approach unfamiliar situations with pragmatism and a positive attitude.
- Uphold a high level of discretion, accuracy, and attention to detail, understanding the importance of confidentiality and possessing integrity and good judgment.
- Flexible mindset with a willingness to tackle tasks of any size.
- Eagerness to take on increased responsibilities over time.
- Basic understanding of business and finance, with a willingness to learn about Private Equity.
- Proficiency in languages such as German and Swedish is advantageous,
Key responsibilities:
- Extensively manage diaries and coordinate travel plans.
- Coordinate complex conference calls, meetings, and video conferences across various time zones.
- Handle all aspects of business travel logistics, ensuring seamless door-to-door service.
- Schedule meetings and facilitate communication with investors, internal executives, and other stakeholders.
- Assist in organizing investor events, including logistical arrangements and scheduling.
- Manage Advisory Board Meetings, maintain member lists, and assist in arranging additional meetings as needed.
- Collaborate with assistants in international offices.
- Screen and respond to phone calls promptly, maintaining excellent telephone etiquette.
- Act as an effective gatekeeper.
- Generate presentations, correspondence, and other documents both independently and from provided material.
- Conduct research using various tools and databases, with training provided.
- Coordinate document signing and distribution, as well as scanning, printing, and copying tasks.
- Handle incoming issues and expand networks internally and externally as knowledge increases.
- Process expense claims in a timely manner.
- Maintain both electronic and hard copy files for projects and internal matters.
- Support ad hoc projects and administrative tasks as they arise.
- Update CRM databases with meeting notes, contacts, investor profiles, etc., and ensure regular updates of other databases.
- Undertake other ad-hoc duties and projects as assigned, contributing to the evolving role.
